Offices are exposed to different risks. The Office management is required to take appropriate steps for the security of the staff working there and also to protect its equipment and records. This requires development of Standard Operating Procedures to ensure protection of life and wealth. Rapid changes taking place in the geo political system have increased threats besides the current pandemic that caused havoc to human life and also increased need for standardization of procedures. It is therefore imperative to segregate the SOP’s for life and assets protection separately.
Identification of Risks Exposed
Security threats are directly associated with the nature of the business. Some offices have higher customer relationing while some serve as back offices having very little interaction with the outsiders. Some offices have cash handling while some may not have. The extent of security measures require proper acumen to identify risk for suitable risk mitigation steps.
Life Security Measures
In view of the current wave of Covid 19, entrance in the offices should be allowed only on wearing masks and use of sanitizers. The layout of the offices should be revisited to comply with social distancing. Threat of pandemics has also increased the need for fumigation and disinfection on regular intervals. Random clinical tests can also be an added step.
The people working in offices are also exposed to threat of terrorism. For offices that do not have frequent customers or visitors may install security cameras on the entrance and entrance be only through biometric verifications. This may lead to decrease the possibility of intrusion. An armed security guard be deployed to combat any untoward eventuality. Proper recording be maintained in accordance with the nature of business. If the office has cash handling then appropriate measures be adopted in this regard. These may include installation of a security alarm system with proper panic buttons.Once installed these should not be left away periodical testing be made mandatory.
Tangible Assets Security Measures
The assets in the offices are also exposed to different risks including risk of theft and fire etc. Installation of security cameras can minimize the risk of theft. Fire in the offices may be caused due to electricity or negligence. Installation of Smoke alarm system and fire fighting equipment is vital to ensure proper security of the assets of the office. With the installation of fire fighting equipment the most important security measure is the monitoring of these equipment to determine their workability whenever a situation arises.
All offices have their own MIS. The MIS is exposed to the threat of hacking. Appropriate strategy should be developed to adopt measures to ensure security of data. Maintenance of parallel records can also be a good strategy in this regard.
Security system and safety equipment melbourne installed is to be operated by the people working in the office. After a careful screening suitable personnel be identified for proper training and this should be done on a continuous basis. Particular care be taken in sharing classified information on security aspects including passwords etc.These passwords should be revised periodically.